ops systems for health practitioners & coaches

Scale Your Practice Without Sacrificing Care, Time, or Sanity

Keep clients engaged, increase referrals, and reduce admin, without the overextending yourself.

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“I Finally Got [Desired Outcome]”

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Suited for solopreneurs & small practices, like:

Functional Medicine
Practitioners

Functional Diagnostic Nutrition Practitioners

Nutritionists & Health
Coaches

Christian Life
Coaches

Women’s Hormone or
Fertility Coaches

Gut Health
Specialists

you might be the bottleneck in your business

Are you facing any of these challenges?

You’re spending hours each week messaging prospective clients.

What you might be asking yourself right now:

“How do I get more clients to follow through after a discovery call?”

“What’s the best way to follow up without sounding desperate?”

“Why do leads ghost after they say they’re interested?”


You’re showing up, the calls are happening, but after the “I’m ”interested!” — crickets. Now you’re manually sending check-ins, proposal links, and follow-ups. It’s draining, and it’s costing you sales.


> You need a follow-up system that closes the loop without you chasing or sending multiple manual reminders.

You have bookings coming through consistently but still feel like the admin assistant.

What you might be asking yourself right now:

“Why am I still stuck doing everything myself?”
“How do I streamline onboarding for my clients?”
“How can I reduce admin without hiring a VA or increasing staff hours?”

You’re fielding the same questions, sending the same links, and uploading the same docs. It’s not just inefficient; it’s exhausting. And even though your practice is profitable, it's also taxing.

> You need automations that handle recurring tasks in the background — effectively and efficiently.

Rebooking and retention rates are stubbornly low, capping your profit growth.

What you might be asking yourself right now:

“How can I improve client retention?”
“Why do clients ghost me after a few sessions?”
“How do I re-engage clients who stopped showing up?”

You care, and you’re good at what you do. But somewhere around week 4 or session 3 (maybe earlier) … clients vanish. Now you're left wondering if it’s them, you, or something you missed.

> You need a system that re-engages them — before they go somewhere else.

You're still involved in too many business processes.

What you might be asking yourself right now:

“How do I make my business run without me?”
“How do I design processes that don’t rely on me?”
"How can I take time off without everything falling apart?”

Every step, from reschedules to reminders to check-ins, still runs through you. You can’t unplug, and you can’t take a real break. And every “day off” still includes a mental checklist of what might be slipping through the cracks

> You need a business that works — even when you’re offline.

You know your work is valuable, but referrals aren’t rolling in.

What you might be asking yourself right now:

“How can I increase referrals without being pushy?”
“How do I get more testimonials from happy clients?”
“What’s a good system for getting reviews after a program?”

Your clients are thrilled, but the reviews and referrals aren’t consistent. Not because they didn’t love the experience, but because life moved on. And asking again feels awkward (or gets forgotten altogether).

> You need a process that captures their love for your work — while it’s still fresh.

Your paper diary and spreadsheets aren't cutting it anymore.

What you might be asking yourself right now:

“How do I track client progress across all services and programs?”
“What tools are best for managing client data in a wellness practice?”
“I’m overwhelmed by disorganized notes; what’s the most efficient fix?”


You’re juggling tools, spreadsheets, checklists, and maybe even paper notebooks. No one, not even you, has a clear picture of what’s been sent, shared, or skipped. You’re missing stuff, clients feel it. And your team is left to rely on guesses and assumptions.

> You need a smart system that keeps everything (and everyone) in sync.

Here’s what your system should do,
and what I help you build:

Seamless onboarding that reduces drop-off

Follow-up that feels human, not robotic

Considerate progress tracking & check-ins

Testimonials and referrals collected automatically

Dashboards that show what’s working and what’s leaking

what you can expect

The process—from consult to live system

Strategy consult

We audit your current business processes to identify the biggest leaks and inefficiencies

Roadmap
design

I develop your system blueprint or the customizations of your chosen snapshot(s).

Roadmap
implementation

Done-for-you setup of your complete client system - new build, or snapshot(s).

Launch & optimize

We test, refine, and ensure every element in your system works seamlessly.

Fast start or fully tailored?

Snapshot

A “snapshot” is a ready-to-go system
built on GoHighLevel, designed for the
health & wellness industry.

What can be included:

  • Automated testimonial & referral capture

  • Custom client journey workflows

  • Booking calendars & reminders

  • Follow-up sequences

  • CRM pipelines

  • And more…

Custom Build

A "custom build" is designed from the ground up — just for you, your team, your clients, and the exact way your business works.

What can be included:

  • Everything in a snapshot, plus:

  • Unique automation logic & content

  • Custom-mapped client journey

  • Personalized integrations

  • Training videos & SOPs

  • And more...

Book your complimentary strategy consultation

PLUS, YOU ALSO GET

Amazing Bonuses When You [Act/Join/Buy] Today

[Title of bonus]

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[Title of bonus]

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[Title of bonus]

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14 Day No-Questions Money Back Guarantee

TESTIMONIALS

What Others Are Saying About [Us/The Offer]

“I’ve scaled to $1M”

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“Just hit $70k/m”

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“Best experience ever”

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“Got my first client”

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14 Day No-Questions Money Back Guarantee

TRY IT OUT RISK FREE

Get a 14 Day No-Questions Money Back Guarantee

That’s how confident we are that you’ll love your experience.

How it works

Just say “maybe” and try us out for 14 days, and if you aren’t super excited, we’ll give you the money back, no questions asked.

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14 Day No-Questions Money Back Guarantee

upcoming free zoom event

Personalized, Human-First Client Care Systems

Three small group sessions, where I'll help you map out the exact systemized processes that can reduce overwhelm, keep your clients engaged, and reclaim your time—without hiring or burning out.

Humanizing Functional Medicine Practice Management Automation

July 14, 20256 min read

“Not only are bloggers suckers for the remarkable, so are the people who read blogs .” - Seth Godin

Introduction:

If you run a website, chances are you already have a blog. And if you don’t, maybe you should start one. A blog can boost your brand awareness, increase conversions, and improve customer service.

Blogs help you connect with your audience on a more personal level and allow them to interact with you in an individual capacity. Blogging also helps to present viewers with fresh content regularly.

8 Reasons

With that said, here are 8 reasons why you should start blogging on your website today! 👊

1. Drive traffic to your website

 With the right blog, you can drive traffic to your site consistently. A blog is also a great way to generate sales. If people visit your blog and sign up for your email newsletter or download a resource that you’ve put out there, they become potential customers or clients of your business. Blogs are a great way to get people engaged with your brand.

2. Convert traffic into leads

Blogging helps your website to be more than just a place for people to visit. It gives them the opportunity to interact with your business in a way that isn’t possible through other forms of content on your website. By blogging, you have the ability to help drive traffic back to your website and convert that traffic into leads. For example, if you blog about an important industry event and share it on Facebook and Twitter, you can expect a boost in new signups to your email list or visitors to your website.

3. Become an authority

Blogs are a great addition to your site as they give you the ability to create authoritative content. They also help you establish credibility and become an expert in your field. Moreover, they provide you with an opportunity to build an audience that will help push your company’s brand recognition.

4. Build relationships with potential customers

One of the most important aspects of starting a blog is establishing a connection with your potential customers. This can be done through engaging in conversation on your blog, posting stories about how you operate your business, or even sharing inspiring content that you think will resonate with them. These interactions also make it easier for you to keep up with what people are saying and sharing on social media.

5. You can repurpose blog content for social media

This is a great way to get more mileage out of your blogs and increase traffic. However, it's important to use the right type of content on Facebook. If you write about topics like parenting, personal finance, or food, they might not be as relevant on Facebook as other types of posts.

If you are looking to make money online, affiliate marketing has become one of the most popular. Affiliate marketing allows bloggers to earn commissions by promoting products and services from others. The blogger does not need to own any product or service to be able to promote them. All he needs is a link to the product or service which he wants to promote.

6. It drives long-term results

A blog is an essential tool for building a long-term relationship with your audience. The best blogs will eventually become an extension of your company’s culture and marketing strategy, which means that each article you publish has the potential to create a lasting impact on your brand.

Your blog serves as a platform through which you can share information, knowledge, and tips on your preferred topics. This allows you to provide valuable content with value in return. The more time readers spend on your website, the more chances there are for them to get familiarized with your business and become customers down the line.

7. Blogging helps with link building

Your blog should be the top source of information for your business. By writing consistently on your blog, you’ll want to build links back to your website and help increase its authority.

You can use a free service like Google Analytics to track how many people are visiting your site. This will give you an idea of what kind of traffic is coming in from where. You can then decide whether or not it makes sense to invest money into advertising.

If you have a blog that has been around for a while, you may find yourself having trouble getting new readers. If this is the case, there are many things you can do to get more traffic to your site.

You need to make sure that you are providing value in some way to your audience. This means that you should be offering something of interest and benefit to them. You will also want to provide quality content on a regular basis.

Make sure you have an RSS feed so that people can subscribe to your blog. This will allow them to receive updates whenever you post new articles.

8. It increases SEO

Search engine optimization is a vital part of any successful digital marketing campaign. A well-written blog can improve your search rankings by helping you rank higher in search engines. When someone searches for a topic related to your niche, they will often click on the first few pages of results. These are usually the websites that have the most relevant content.

If you want to get more traffic from Google and other search engines, make sure you use keywords throughout your site. This means using them in titles, headers, subtitles, and even in the body of your articles. If you do this, it will help people find what they’re looking for when they type in a keyword or phrase into their browser.

This means that regardless of what your business offers, your target audience is likely searching for products or services like yours on search engines like Google.

Other resources to help you get started with blogging


Start your own blog checklist:

Here is a quick checklist to get you started with you website blow. Remember imperfect action beats inaction, get started and keep publishing.

  • Create your blog page then add the blog element

  • Add the blog element to your page and select if you want compact or list view

  • Start planning your blog topics by Identifying what resonates with your audience. If you are stuck you can use sites like - https://answerthepublic.com/

  • Create an outline serves your company goals.

  • Write conversationally, like if you were telling a story to a friend

  • Pick a catchy title.

  • Use several media types (gif, short video, or image) to deliver your messages.

  • Use data to back up claims or ideas - make sure to cite all sources❗

  • Have a call to action and or give your audience something to walk away with.

  • Take 30 minutes to edit your post.

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Back to Blog

STILL NOT SURE IF THIS IS FOR YOU?

Frequently Asked Questions

Who’s this perfect for?

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What exactly do I get when I buy this?

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What if I get stuck and need extra support?

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Is there a satisfaction guarantee?

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